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Absence Pay Deduction
Calculate the gross pay reduction for unpaid absence hours.
Enter salary, planned working hours, and absence hours — then click Calculate.
Results are informational. Calculation is based on your input and public rules, official accounting may differ. For accuracy, confirm the final result if needed from the appropriate official source or specialist.
How it works?
This calculator computes the gross pay reduction for unpaid absence hours using the proportional-hours method: Hourly Rate = Monthly Salary ÷ Planned Working Hours. The deduction is then Hourly Rate × Absence Hours, and the resulting gross pay is Salary − Deduction.
Planned working hours are the hours the employee was scheduled to work in the given month according to their individual work schedule — not a statutory average. Use the optional helper to count weekday occurrences in a calendar month and multiply by hours per day.
All figures are gross (pre-tax). This tool does not model taxes, social contributions, or minimum wage rules.
Frequently asked questions
What are 'planned working hours'?
Planned working hours are the hours the employee was scheduled to work in the given month according to their individual work schedule. For a standard 8 h/day, 5-day workweek in a 23-workday month, that would be 184 hours.
Why use planned hours rather than a monthly average?
Common payroll practice requires using the employee's own schedule, not a generalised average. Dividing by planned hours gives the correct per-hour value for that specific month, because each month has a different number of working days.
Does the helper account for public holidays?
Yes — the helper fetches public holidays for the selected country and automatically deducts them from the working day count. Regional holidays can be filtered by selecting a region. Shortened workdays are shown as info but do not reduce the day count. Note: actual payroll may still differ based on your individual work schedule.
Is this suitable for official payroll processing?
This tool gives a quick gross-pay estimate based on the proportional-hours method. Official payroll must comply with national labour law, collective agreements, and tax regulations. Always verify with your accountant or HR system.
What if absence hours exceed planned hours?
The calculator will show a negative gross pay, meaning the absence exceeds the full month's scheduled hours. In practice, gross pay cannot be negative — it would be zero. Check your inputs if you see this result.